Your archive knows more than anyone remembers
You type in a description of a new case. You get similar cases from your own records, each one with a reference to the document it came from.
No integration
We take an export of files from your records software.
No installation
We put nothing on your machines. Your setup is unchanged.
No personal data
We work on an anonymised set.
What an answer looks like
Pick a trade. The query and the documents change to examples from that archive.
Searching the archive
Man, 41, right shoulder pain for 4 months, works at a computer
What was done (per the record): manual therapy of the cervical spine, scapular stabilisation exercises, self-treatment at home.
Woman, 36, painful shoulder syndrome, office work, no injury
What was done (per the record): shoulder joint mobilisation, range of motion exercises, workstation instruction.
Woman, 29, shoulder complaints after overload, works remotely
What was done (per the record): eccentric exercises, soft tissue therapy, review after six weeks.
Searching the archive
Woman, 39, insulin resistance, shift work
What was done (per the plan): lactose-free menu, food diary, review after six weeks.
Woman, 45, insulin resistance, lactose restricted
What was done (per the plan): rotating menu, adjusted in the third month.
Man, 38, shift work, advice following tests
What was done (per the plan): meal timing for night shifts, a list of substitutions.
Searching the archive
Termination of a commercial lease, rent arrears, possession
What was done (per the file): demand for payment, claim for payment and possession, settlement at mediation.
Rent arrears, tenant's security deposit, set-off
What was done (per the file): statement of claim, expert opinion, appeal by the defendant.
Occupation without a contract after the lease was terminated
What was done (per the file): demand for possession, claim in simplified proceedings.
How this differs from ordinary search
What it matches
A string of characters. A record that says "painful shoulder syndrome" will not come back for "shoulder pain", because those words are not in it.
A description against a description. That same record comes back, without sharing a single word with the query.
Whose notes you reach
Only the ones written in your own vocabulary. A colleague who writes differently stays outside the result.
The ones written in somebody else's shorthand as well. That is the part of the archive nobody opens today.
What a result looks like
A list of everything containing the word, in no order and with no measure of fit. Reading it takes longer than the appointment.
A few documents ordered by how close the description is, each with a figure and the cut-off.
What no result means
An empty list. You cannot tell whether there is nothing, or the query was wrong.
An empty answer with the best match on it. You can see the archive was searched and nothing cleared the threshold.
We do not replace your records software. We work on its export, alongside it.
What counts as a document in your trade
Physiotherapy
The document is a visit record: the complaint, what was done, and how the therapy went, written up afterwards.
Dietetics
The document is a dietary plan with the consultation note and a record of the changes made in the following weeks.
Law firms
The document is a filing, a contract and a note from the case file: the material somebody goes back to on a similar matter.
Why nobody uses the archive
The archive grows faster than anyone remembers it
Only the person who wrote the records reads them
Notes are written in a shorthand one person understands. The rest of the team simply cannot find them.
Experience leaves with the person
When a specialist moves on, the documents stay in the archive but the knowledge of where to look does not.
Years of work nobody can search
Several thousand records, plans or files from years of work exist, but without search by description they stay unreadable.
No reference, no answer
Every sentence in a result comes from a particular record and links back to it. If there is no similar document in the archive, the tool returns an empty answer. It does not invent the rest.
Searching the archive
No results
There is no document in your archive close enough to this description.
How the free pilot runs
- Step 01
A sample
You point out the range of records. We help with the anonymisation: which fields to cover and how to go about it.
- Step 02
The data
We agree the export format and the fields. We write it down on one page.
- Step 03
Setting it up
We build the search on the sample and give you access to browse the results.
- Step 04
The assessment
We check on real queries whether the documents returned are the ones you were looking for.
Put your practice forward for the pilot
Five fields and two consents. We take enquiries from physiotherapy, dietetics and law firms, and answer within three working days.